Below is the updated Carbon Reduction Plan with your name and title inserted:
Language Phone Carbon Reduction Plan
Publication Date: 25/03/2025
1. Organisational Commitment (Criterion 1)
Language Phone is fully committed to reducing our carbon emissions over time and achieving Net Zero by 2050. We acknowledge our responsibility to adopt sustainable practices and continuously improve our environmental performance. As a digital-first provider of telephone and video interpretation services, we have embedded sustainability into our business model. Our commitment is reflected in our strategic planning, investment in low-carbon technology, and ongoing initiatives to reduce our overall environmental impact.
Addition: In alignment with the evaluation criteria, we hereby confirm our organisational commitment to systematically reduce our emissions with the aim of achieving Net Zero by 2050.
2. Baseline Emissions (Criterion 2 – For context)
- Baseline Year: [2025]
- Baseline Emissions:
- Scope 1: 0 tCO₂e
- Scope 2: [Minimal to zero] tCO₂e
- Scope 3 (Selected Categories): [TBD Value] tCO₂e
- Total Baseline Emissions: [TBD – Will be calculated once Scope 2 and 3 figures are assessed.]
Note: As a startup with predominantly remote operations, our Scope 1 emissions are negligible, with most emissions arising from purchased electricity and selected Scope 3 sources.
Updated Emissions Summary for 2025 Baseline Year:
| Emissions Category | Estimated Value (tCO₂e) | Reasoning |
|---|---|---|
| Scope 1 | 0 | No owned vehicles or buildings |
| Scope 2 | Minimal (0 or near 0) | No direct office energy use |
| Scope 3 | TBD | Home-office use, cloud services, freelancer activities |
| Total Baseline Emissions | TBD (Scope 2 + Scope 3 only) | Sum of indirect emissions |
3. Reporting Year and Emissions (Criterion 3)
- Reporting Year: [August 2026]
- Reporting Year Emissions:
- Scope 1: 0 tCO₂e
- Scope 2: [Minimal to zero] tCO₂e
- Scope 3 (Selected Categories): [TBD Value (Estimated 5-15)] tCO₂e
- Total Reporting Year Emissions: [5 – 15 tCO₂e Total = sum of Scope 2 and 3 emissions]
This reporting year data serves as the basis for measuring our progress against our baseline and future reduction targets.
Estimating Scope 2 & Scope 3 Emissions:
- Scope 1 (Direct Emissions): 0 tCO₂e
No company-owned office buildings, vehicles, or fuel consumption. - Scope 2 (Indirect Emissions from Purchased Electricity): Near 0 tCO₂e
Since Language Phone does not have a physical office, the company itself does not purchase electricity directly. If cloud-based services are powered by renewable energy, Scope 2 emissions remain at 0; otherwise, they are minimal. - Scope 3 (Indirect Emissions from Supply Chain & Business Activities): Primary source of emissions, including:
- Home-office energy consumption (staff & freelancers)
- Cloud computing & digital infrastructure
- Freelancers’ IT & equipment usage
- Minimal business travel (if any)
- Purchased goods & services (IT equipment, etc.)
Addition: In confirmation of evaluation criteria, we have explicitly outlined our Reporting Year (August 2026) along with detailed emissions estimates across Scopes 1, 2, and 3, ensuring transparency in our environmental impact reporting.
| Emissions Category | Estimated Value (tCO₂e) | Notes |
|---|---|---|
| Scope 1 | 0 | No direct emissions (no owned office, vehicles, etc.) |
| Scope 2 | 0 – minimal | Depending on cloud provider’s energy mix |
| Scope 3 | 5 – 15 | Includes home-office, freelancers, IT, cloud services, business travel |
| Total Emissions | 5 – 15 tCO₂e | Sum of Scope 2 & Scope 3 emissions |
Next Steps to Confirm Reporting Year Emissions:
- Verify cloud provider’s energy mix (e.g., AWS, Google Cloud, Microsoft Azure).
- Survey freelancers regarding home-office energy use (renewable vs fossil-fuel electricity).
- Calculate emissions from IT purchases (laptops, software, etc.).
4. Reporting Year End Date (Criterion 4)
Our reporting year end date is [August 2026], which is within 12 months of the commencement of the Framework Agreement. If any delay arises, we will provide an acceptable explanation supported by evidence within the six-month grace period from the end of our financial year.
5. Environmental Management Measures (Criterion 5 – For context)
To reduce emissions during the performance of our contracts, we have implemented several environmental management measures:
- Digital-First Operations: Eliminating paper usage through fully digital processes.
- Remote Working Policies: Minimising the need for office space and associated energy consumption.
- Cloud-Based Infrastructure: Utilising energy-efficient, carbon-neutral cloud service providers.
- Reduced Business Travel: Prioritising virtual meetings and remote interpretation services to reduce travel-related emissions.
6. Board-Level Approval (Criterion 6)
This Carbon Reduction Plan has been approved by our Director, underscoring our top-level commitment to sustainability. The approval confirms that the plan aligns with our strategic objectives and that necessary resources and oversight are in place to achieve our Net Zero targets.
Addition: In confirmation of evaluation criteria, this document is approved at the board level, and documentation of this endorsement is available for review upon request.
7. Public Availability (Criterion 7)
In line with best practices for transparency, our Carbon Reduction Plan is published on our website and is publicly accessible at:
https://www.languagephone.org/carbon-reduction-plan
Addition: This ensures that all stakeholders, including clients and regulatory bodies, can review our commitments, progress, and ongoing efforts to reduce our carbon footprint, thereby meeting the evaluation criteria for public availability.
Confirmation Statement
Language Phone confirms that the above Carbon Reduction Plan meets the evaluation criteria set out in Question 7.7 of the Supplier Questionnaire, specifically addressing Criterion 1 (organisational commitment to Net Zero by 2050), Criterion 3 (detailed reporting year and emissions), Criterion 6 (board-level approval), and Criterion 7 (public availability online).
This updated plan reflects our ongoing commitment to sustainability and our dedication to transparency in carbon management. If further details or clarifications are required, please do not hesitate to contact us.
Yours sincerely,
Khalid Tabidi
Director
Language Phone