HIPAA Compliance Policy
Language Phone LLC is committed to maintaining the confidentiality, security, and integrity of Protected Health Information (PHI) in compliance with the Health Insurance Portability and Accountability Act (HIPAA). This policy outlines how we protect PHI when providing interpretation and translation services in healthcare settings.
1. Compliance with HIPAA
Language Phone LLC complies with HIPAA regulations to ensure that all PHI we encounter during our interpreting and translation services is protected. Our staff and interpreters are trained to handle PHI in a secure and confidential manner.
2. Use and Disclosure of PHI
We only use or disclose PHI as required to provide interpretation services and in compliance with HIPAA guidelines. We will not disclose PHI to third parties without the proper authorization unless required by law.
3. Safeguarding PHI
Language Phone LLC implements appropriate administrative, physical, and technical safeguards to protect the privacy and security of PHI. These measures include:
- Ensuring that PHI is only accessed by authorized personnel.
- Maintaining confidentiality agreements with all interpreters and staff who have access to PHI.
- Using secure methods to transmit PHI, such as encrypted communications when required.
4. Interpreter Confidentiality
All interpreters working with Language Phone LLC are trained in HIPAA compliance and sign confidentiality agreements to ensure they understand their obligation to protect PHI.
5. Client Responsibilities
Clients must ensure that any PHI shared with Language Phone LLC is lawfully provided and in compliance with HIPAA. We recommend that clients only provide necessary information for the interpreting session.
6. Reporting a Breach
In the event of a suspected breach of PHI, Language Phone LLC will promptly investigate the incident and, if necessary, notify affected parties in accordance with HIPAA regulations.
7. Contact Us
For any questions about our HIPAA compliance or to report a privacy concern, please contact us at:
Language Phone LLC
2108 N ST # 7172
Sacramento, CA 95816
Phone: 310-810-2731
Email: admin@languagephone.org
Website: www.languagephone.org
By using our healthcare interpretation services, you acknowledge that you understand and agree to our HIPAA Compliance Policy.